Reference Letter Service

Graduate School Application or Education Employment

The UO Career Center’s Reference Letter Service, formerly known as Placement File Service, was discontinued effective June 30, 2005. All past and current users (from 1997 to present) were sent letters to their last known address notifying them of this change in May, 2005.

The UO Career Center has partnered with Interfolio, a premier web-based credential file management service. We have concluded that on-line access to an electronically stored credentials will provide the greatest convenience and accessibility for you. As a UO student or alumni, when a recommendation letter is sent by Interfolio on your behalf, the cover letter includes the University of Oregon logo, maintaining a strong affiliation with the University.

Please note we are no longer able to handle placement file requests. Any placement file requests must go through Interfolio or another reference letter service of your choice. We are unable to send files to individuals or employment agencies.

Please read on for important information:

PURGED REFERENCE LETTER FILES (1999 and older)
In accordance with Oregon University System record retention policies, the UO Reference Letter Service has purged files that have not had any activity for the past five years. This includes files that have expiration dates through 1999. Notification letters were sent to all file holders affected by this purge to the last known address on file.

2000-PRESENT REFERENCE LETTER FILES
If you have a file with an expiration date of 2000-present and did not transfer it to the new reference letter service, Interfolio (www.interfolio.com), your file was transferred to University Archives where it will be retained for 5 years, and then purged in accordance with Oregon University System record retention policies.

If you would like to have your record retrieved from Archives and transferred to Interfolio, please complete the following steps:

Contact the Reference Letter Service at 541-346-6011 or kate@uoregon.edu to determine the status and location of your file.
Visit Interfolio’s website and follow the online instructions to sign up for a user account. Click on the appropriate link to open and print the transfer form.
Send the completed transfer form and the $5.00 transfer fee, payable to the UO Career Center (check, money order or credit card) so the Career Center may transfer your file to Interfolio.
Upon receipt of the completed transfer form and the transfer fee, the UO Career Center will request your file from University Archives and will mail Interfolio your file contents.

Note: Allow 7-10 days for your file to be retrieved from Archives and delivered to the Career Center. The Career Center will process and mail your file to Interfolio - allow a subsequent 7-14 days for the Career Center to process and mail your file to Interfolio in Washington DC. Upon receipt of your documents, it will take Interfolio approximately 1-3 days to place your documents in your new Interfolio account.

INFORMATION FOR NEW REFERENCE LETTER FILE HOLDERS
To sign up for placement file service, please visit Interfolio at www.Interfolio.com or call them toll free: (877) 773-6546.

UO FACULTY/REFERENCE LETTER WRITER INFORMATION:
If you wish to submit a reference letter for a UO student who has registered with Interfolio, please go to the Interfolio website for instructions.

If you wish to submit your reference letter electronically, please review the instructions on the Interfolio site titled, "How can I add my signature to a letter of recommendation that I submit electronically?"

If you need help setting up electronic letterhead and electronic signatures, please contact the UO Center for Education Technologies located at 19 Knight Library, University of Oregon; 541-346-1942.

UO Career Center/Reference Letter Contact Information:
Kate Werdebaugh
UO Career Center
PO Box 3257
Eugene, OR 97403-0257
E-mail: kate@uoregon.edu
Phone: (541) 346-6011
Fax: (541) 346-6038

Interfolio: http://www.interfolio.com/